http://grand-rapids.movingtoanapart.../how-to-inform-your-landlord-youre-moving.htmDrafting your Move Out Notice:
Some apartment complexes may have an official document that you have to fill out to let them know when you plan on moving out. If your apartment complex does not have a standard form, then you should provide a “notice to landlord” letter in writing. It should include these key items:
Landlord’s Name – Address the letter to your landlord or apartment complex.
Address – You should include the street address and the number of the apartment you will be vacating.
Your Name – Your name and all other occupants listed on the lease should be listed as tenants that intend to move out.
Move Out Date – You should include the exact date that you plan on moving out.
Current Date – Include the current date somewhere in the letter to show that notification was given within 30 to 60 days of move out.
Forwarding Address – If you already know where you’ll be living after you move, it might be a good idea to list your new address and when that address will be active.
Sign it – Sign your name at the bottom, and if possible, have your landlord sign that he has acknowledged the letter.
Copy it – Copy the letter and leave the original with your landlord. Keep the copy for when you move out at the end of your lease to have proof if an problems should arise.
Playing it safe and providing a written letter for your landlord stating that you will move out at the end of your lease is a good idea even if it is not required by your rental agreement. Not only does it protect your interests, but it is an act of courtesy to let your landlord know ahead of time.
Dear Willowood Hill Apartment Company,
This is to inform you on the 7th of October 2009 that John and Jane Smith intend to vacate apartment 100 located at 123 A Street in Grand Rapids, Michigan, at the end of the lease agreement on the 8th of December 2009. This provides at least 60 days written notice as required in our lease agreement. Please send our deposit and any other correspondence after the 8th of December 2009 to 456 B Street in Ann Arbor, Michigan.